Digital Operations & Admin Coordinator

Our client is a prominent Australian business known for its mission-driven approach. The brand combines digital content, education, and community engagement to create a meaningful impact.

They are looking for a Digital Operations & Admin Coordinator to support executive-level initiatives, online platforms, and digital project execution.

Job Responsibilities:

Admin & Calendar Support

• Schedule Zoom meetings and follow up with guests for events or podcasts
• Assist with customer service queries and inbox tasks as assigned
• Maintain task workflows and SOP tracking inside Monday.com

Website & Content Updates

• Update WordPress website content (banners, blogs, masterclasses, replays)
• Create and publish blog posts for podcast episodes
• Coordinate membership content transitions between live and evergreen offerings

Social Media & Community

• Post weekly podcast content to LinkedIn
• Update Instagram “close friends” and membership lists monthly
• Publish short clips/snippets to TikTok using content provided
• Support with potential lead generation tools like Manychat

Reporting & Membership

• Track cancellations and reasons in membership reporting
• Enter monthly sales and engagement stats
• Support light CRM usage (Keap/ThriveCart) and community management

• Strong written and verbal communication in English
• 2–3+ years in a Virtual Assistant or Executive Assistant role
• Experience supporting senior executives remotely
• Prior experience supporting a CEO, founder, or digital coach
• Strong background in admin and digital operations
• WordPress experience – comfortable editing content and following SOPs
• Familiar with Monday.com or similar project management tools
• Exposure to content creation, email marketing, or membership platforms
• Detail-oriented and organised – able to juggle multiple priorities
• Strong English communication skills – verbal and written
• Comfortable working independently in a remote, creative environment
• Passionate about health, wellness, or women’s empowerment is a plus
• Bonus: Experience with GoHighLevel

• ​Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full Time
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)